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Employee personal files contain confidential information, so they must be kept secure and protected from damage. Store personnel files in a locked location where only people with permission can access them. This could be a file room or lockable filing cabinet in the HR department.

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How to Manage HR Processes Effectively? Review objectives. Check regularly if process objectives are aligned with the larger business goals. Let automation and work instruction do their job. ... Implement a process management approach ? with balance. ... Listen to employees.

Best Practices for HR Document Management Organize HR Records. ... Use the Local Document Shredding Service. ... Benefit From Digital Document Management. ... Provide Mobile Access. ... Refrain From Abandoning Paperwork. ... Determine a Retention Policy. ... Implement a Security Policy.

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A human resources document management system allows for an easy search for documents and workflow if necessary for signatures or review. Centralize and streamline HR documents. Using an employee file management system will allow anyone to be able to access their files from anywhere at any time in a secure place.

10 HR Documents Every Small Business Should Have Offer Letter. After choosing the right person for the job, send an offer letter for them to sign. ... Employment Agreement. ... New Employee Documents. ... Personnel File. ... Employee Medical Records. ... Workforce Data Report. ... Payroll Information. ... Employee Handbook.

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